REGISTRATION&HOTEL

HOW TO REGISTER

Please note that this is the official EORS Congress website for registrations and that no other websites, companies, or agencies are authorised to sell the registrations/ hotel booking in any way or to contact you directly.

Advance registrations are preferred in order to facilitate the planning of the Congress’s scientific sessions and social events.

Off-line registrations and requests of pro-forma/ invoices sent by fax or mail are subject to an additional € 19,00 for administration expenses.

Registration

Pre-registration will be accepted until 10 September 2021. After this date, only on-site registrations will be possible.

GROUP REGISTRATIONS:

If you would like to register more than 5 delegates and need one collective invoice, please ask for a group account by contacting the Registration Office OIC to registrationEORS2021@oic.it

Face to face participation registration fee
early bird before 15 July
from 16 July until 1 September
Late from 2 September and on-site
Delegate Non-Member 630 € 680 € 780 €
EORS Delegate Member (EORS membership fee for a new member/2021 membership renewal is included) * 530 € 580 € 680 €
Delegate Non-Member Young invest, residents, students** 500 € 550 € 600 €
EORS Member Young investigator, resident, Student** (EORS membership fee for a new member/2021 membership renewal is included) * 350 € 450 € 500 €
VIrtual participation registration fee
early bird before 15 July
from 16 July until 1 September
Late from 2 September and on-site
Delegate Non-Member 350 € 380 € 400 €
Delegate Member EORS (EORS membership fee for a new member/2021 membership renewal is included) * 250 € 280 € 300 €
Delegate Non-Member Young invest, residents, students** 200 € 250 € 300 €
EORS Member Young investigator, resident, Student** (EORS membership fee for a new member/2021 membership renewal is included) * 150 € 180 € 200 €

Registration fees are in Euro (VAT 22% included).

Registration fees will be adjusted according to VAT charge alignment.

If the membership fee has been already paid via http://eors.wildapricot.org/, the certificate should be provided and €50 will be detracted from the registration fee

*The reduced fee will be applied only to members with regular membership payments.
**Application for the Student/Young investigator/Resident (under 35) fee should be certified by a letter from the head of the department or Student card stating the applicant’s status at the time of registration, to be up-loaded (pdf and jpg format is required) during the registration process. 

Registration is mandatory for participation in the scientific sessions and for oral or poster presenters.

Congress registration fee includes:

  • Access to all scientific sessions
  • Access to the exhibition area
  • Congress kit and name badge
  • Certificate of attendance
  • Coffee service as per program

Terms of payment and invoice issuing

Payment by Credit card:

The following credit cards are accepted: American Express, VISA, MasterCard

We would like to inform you that as of September 14, 2019, the SCA (STRONG CUSTOMER AUTHENTICATION) came into effect, in accordance with the provisions of the European Directive on payment services (PSD2).

As an OIC Group customer, your payments will become even more secure. To get more information about this, please visit our dedicated page available here

Payment by bank transfer is accepted up to the late fee deadline of 2 September 2021

Cash payment in Euros will be accepted on-site.

Credit cards
The following credit cards are accepted
American Express, VISA, MasterCard
Bank transfer
Account name
Bank name
Bank Address
IBAN
SWIFT code
OIC srl
Intesa Sanpaolo SpA
Viale Matteotti 20r, 50132 Florence, Italy
IT85 V030 6902 9010 0000 0010 628
BCITITMM
Charges
Bank transfers must not involve charges for the recipient
Important information
Please indicate your name and surname and EORS2021 as a reference on your payment so that we can identify you for confirmation

Invoices:

Invoices with an address in the European Union should be provided with a VAT Number. The invoicing address and VAT number can only be set up during the registration process. Should you have any special requests for the processing of your invoice, kindly let us know when submitting your application.

  • Any modification on VAT number or billing address, requested after the issuing of the invoice incurs a € 30,00 administration charge.

Nota per la fatturazione alle pubbliche amministrazioni italiane

Le iscrizioni per i dipendenti delle Pubbliche Amministrazioni dovranno essere inviate unicamente tramite ordine di acquisti di beni e servizi effettuata in forma elettronica da parte degli enti del Servizio sanitario nazionale, ai sensi dell’art.1, comma 414, della legge 27dicembre 2017, n. 205 a mezzo email registrationEORS2021@oic.it oppure oic@pec.oic.it

Per poter ricevere fattura intestata ad un ente pubblico ed emessa con scissione di pagamento oppure in esenzione IVA ai sensi dell’art. 10 del DPR 633/72 come modificato dall’art. 14, comma 10 della legge 24 dicembre 1993 n. 537, dovrà essere inviato ORDINE DI ACQUISTO contenente tutti i dati fiscali dell’Ente, oltre al codice univoco PA in cui si specifichi che il dipendente (indicare nome e cognome) per cui viene richiesta l’iscrizione è autorizzato a frequentare l’evento per aggiornamento professionale; oltre ad ogni altra eventuale informazione che l’Ente stesso ritenga necessaria ed opportuna per facilitare l’identificazione del pagamento del servizio come da norma della fatturazione elettronica.

In mancanza di tale dichiarazione o del codice univoco PA dovrà essere il dipendente ad anticipare l’importo dovuto, e poi richiederne il rimborso al proprio Ente. In questo caso la fattura con IVA inclusa verrà intestata al partecipante. Non verranno accettate richieste di modifica delle fatture già emesse o di rimborso dell’IVA versata dopo il termine del congresso.

Cancellations and refunds

  • Any change or cancellation requests must be officially submitted in writing to OIC to registrationeors2021@oic.it
  • Name changes to incur a handling fee of € 39,00 per registration.
  • For cancellations received by 30 July 2021, the paid amount will be refunded with a deduction of 30% that will be invoiced as a penalty
  • For cancellations received by 15 August 2021, the paid amount will be refunded with a deduction of 70% that will be invoiced as a penalty
  • No refund will be processed for cancellations received after 15 August 2021
  • Should a delegate not attend the conference, for whatever reasons, no further claims for reimbursement can be made. No refunds shall be offered, where a service is deemed to have begun and is, for all intents and purposes, underway.
  • All delegates are urged to take personal travel insurance.

Liability disclaimer

In the event of serious special or unforeseen circumstances or serious circumstances beyond its control, OIC shall be entitled to cancel or modify the dates of the event. You shall not be entitled to compensation for any costs or damages incurred as a consequence of such a cancellation or change.
All delegates are urged to take personal travel insurance.
OIC will not be liable for any theft or damage to property and/or persons caused on-site during the Congress, by any factor whatever, unless there has been a fault, intent, or deliberate recklessness on the part of OIC.
OIC shall not be held responsible in the event of poisoning or food intoxication during the Event.

OIC-MEETING2
ORGANISING SECRETARIAT

OIC s.r.l.
Viale Matteotti, 7
00121 Florence – Italy
Tel. +39 055 50.35.370
Fax + 39 055 57.02.27
registrationEORS2021@oic.it

HOTEL ACCOMMODATION

For hotels and other kinds of accommodation located near the Congress Venue or in the city centre, please access to the below system available 24 hours a day. Secure payment process, instant confirmation of your reservation and descriptions, photos and maps will help you to choose the perfect hotel and best solution for your stay.

Participants can book accommodation on their own via the provided link below: